TARENBEE RENTAL CONTRACT 

 

Event Space Rental Agreement and Contract 

Client: ______________________________

Contact Phone Number: _________________________

Contact Email Address: __________________________________

Address: _______________________________________________________

 City: _______________________________

 State: ________________________________

 Zip: ___________________________________

Event Date: ___________________________

Type of Event: ___________________________ 

Number of Guests:  ________________________ 

Caterer: __________________________________

Set-Up Time: ______________________________

Event Start Time: ____________________________

Event End Time: _______________________________

Clean Up Time: _________________________________

Credit Card Name:  __________________________________

Credit Card Number: ________________________________________

Credit Card Expiration Date  __________________________________

CVD code  ___________________________

Billing Address: ___________________________________

Billing Zip Code:  ___________________________________

Primary Event Planner Contact Phone/Email: _________________________________

 

Tarenbee’s Rental Fee is $100 an hour. 

When planning please allow enough time for set-up and clean-up.  A non-refundable Date-Hold Deposit of $100 is required with our Event Space Rental Agreement and Contract to reserve your date and times. The deposit will be deducted from the final bill. The Standard Rental Fee (plus any additional fees) must be payable to Tarenbee 7 days in advance of your event. No refunds will be issued 5 days prior to your event.  Cash, check, and credit cards are accepted. 

 

Policies and Regulations 

Tarenbee is not responsible for lost, damaged, or stolen equipment or objects left on the premises.  No animals are permitted on the property. 

LIQUOR LIABILITY INSURANCE -ALCOHOL: 

You may serve alcohol for your event, however, Tarenbee requires you to provide Host Liquor Liability Coverage Insurance and Liability which is easily available as a rider policy through the Renter’s current homeowner’s policy.  The insurance required hereunder shall have a single limit liability of not less than $1 Million. Tarenbee shall be named as an additional insured of said policy for the length of the event. This is the renter’s responsibility and Renter shall provide Tarenbee with certificate of insurance naming Tarenbee as additional insured. 

The Renter will be solely responsible for property damage to Tarenbee and personal injury to guests on Tarenbee’s property during event.

 

Site Decoration 

In the event of any damages occurring to the property the Renter will be held solely responsible and will be billed accordingly. Nothing can be taped, tacked, nailed or glued to the walls, windows, rock, or wooden beams.  No confetti, glitter, rice, birdseed, flower petals, sparklers, or smoke machines are allowed on the premises.  No helium balloons are permitted.  Candles are not allowed with the exception of a wedding unity candle from Chapel Valley Honey’s pure beeswax collection. 

 

Noise 

Renter acknowledges that the premises are located near residential units and therefore agrees to control the noise level at the event such that it does not disturb neighboring occupants. In the event that the event creates a disturbance due to high noise volume, Renter shall immediately reduce the volume. If repeated disturbances are created, at Tarenbee’s discretion, the Renter may be expelled from the premises or the offending noise will be ended. In the event of disturbances to the point of expulsion, no portion of the rental fee will be refunded. 

Note: Music must end by 9pm Sunday through Thursday and by 10pm on Friday & Saturday.

 

 

Cancellation 

Date-Hold Deposit is Non-Refundable. More than 6 days prior to event 100% of Space Rental Fee will be refunded. From 5 days prior to event: NO RENTAL PAYMENT WILL BE REFUNDED.  In the event the event runs longer than the estimated time Tarenbee has the right to charge additional money based on the standard rental charge.  

 

Liability 

Renter agrees to indemnify, defend, and hold Tarenbee, its building owners, officers, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by Renter, its employees, and agents of alcoholic beverages at Tarenbee. In the event Tarenbee, its building owners, officers, and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Tarenbee, its building owners, officers, and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Tarenbee, including all collection expenses and interest due. 

Capacity 

Renter understands that the maximum standing capacity of Tarenbee is 150 people in the chapel and 80 people in the lower level’s gathering room and will not exceed this limit.  The seating capacity in the chapel with rows of chairs is 110.  The capacity for seating with tables is 75 in the chapel and 40 in the gathering room. 

Catering, Cleaning, Trash and Equipment Removal 

Tarenbee will be in a clean condition prior to the event. Renter is required to remove all equipment and return the space to the same clean condition in which it was found. There is no open flame or frying allowed on site. All trash must be collected, properly bagged and removed or set inside the back door by the Renter and/or the Caterer.  There is an additional charge of $50 an hour for serving food in Tarenbee which will require using Tarenbee’s commercial kitchen.  The Renter will NOT be charged the kitchen use fee if the Renter uses Tarenbee’s preferred chef, Keith Janssen.  

 

City, County, State, and Federal Laws 

The Renter agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. The Renter shall not sell alcohol on the premises at any time. The Renter may not serve alcohol to minors on the premises at any time. The Renter agrees to ensure alcoholic beverages are consumed in a responsible manner. Tarenbee reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Tarenbee or the safety of its staff, guests, or building contents. 

 

Entry and Exit 

The Renter agrees that Tarenbee may enter and exit the premises during the course of the event. 

 

Liability 

Renter agrees to indemnify, defend, and hold Tarenbee, its building owners, officers, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at Tarenbee. In the event Tarenbee, its building owners, officers, and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Tarenbee, its building owners, officers, and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Tarenbee, including all collection expenses and interest due. 

Acknowledged, Agreed and Authorized by Primary Contact/Renter: _____________________________ Date: ____________________ 

Acknowledged, Agreed and Authorized by TARENBEE: _______________________________Date: ____________________ 

Event Insurance Company: __________________ 

Policy #: ____________________________ 

Date Hold Deposit (Non-Refundable): Amount $100.  Date Due: _______________________ 

Standard Space Rental Fee: Amount: $100/hr Date Due: ______________________________ 

Additional Time: Amount: ____________________ 

                                WEDDING PLANNING AT TARENBEE

 

 

TARENBEE RESERVATION FEE $100__________ (to be deducted from final payment) 

Credit card on hold _______________________

Payment by cash/check____________________

WEDDING DATE  ________________________

CEREMONY TIME _______________________

ENTRY TIME  (set up) ____________________

ENDING TIME __________________________

CLEAN UP TIME_________________________

NUMBER OF GUESTS ___________________

REHEARSAL ___________________________ 

REHEARSAL DINNER AT TARENBEE________

 

<RENT TARENBEE ALL WEEKEND FOR FRIDAY REHEARSAL, REHEARSAL DINNER, SATURDAY MORNING SET-UP, SATURDAY CEREMONY, SUNDAY CLEAN UP FOR $2000> 

 

 

Wedding coordinator name/number _______________________________

 

Opening and closing Tarenbee contact name/number __________________________ 

 

Do you want Tarenbee to assist during ceremony/reception? ($250) ______________________________________

 

Pastor/Officiant name/ number ____________________________ (will the person need a podium/microphone?) 

 

Musicians name/number ______________________________

Vocalists name/number ____________________

How many musicians will perform____________________

Ceremony, reception, or both? ______________________ 

 

 

 

DJ name/ number ______________________

         Bringing own system or using Tarenbee’s? __________

         Pre-ceremony music __________________

         Bridal entry music___________________

         Recessional music ____________________ 

         Reception music  set list ____________________

         Microphone for ceremony______________________

 

 

Photographer name and number  __________________  

<pay by hour?   Want to group the “memory shots” at same time I.e. cake, bouquet throw, first dance to save money?>

 

Videographer name/number ______________________

 

 

Caterer name/number _________________________________  

(if serving food there is a $50 an hour kitchen fee) 

< no kitchen fee if you use Tarenbee’s chef, Keith Janssen 724-713-4993>

Will you serve alcohol_____________ (liability insurance needed)

Do you need a bartender__________

Would you like glasses provided for a toast?___________

 

Antique pipe organist (Tarenbee’s 1904 pipe oran provides a WOW factor)  $300 __________________________________ 

 

Florist name/number __________________________________________________

<Tarenbee doesn’t need any extra decorations.  I suggest in addition to bridal party bouquets and boutonnières to order one large arraignment for the alter cove with dimensions no larger than  15” deep x 22” wide  X 3’  tall>

 

  •    Boutonnieres for fathers, stepfathers, grandfathers and groomsmen

  • Bride’s bouquet

  • Bridesmaids bouquets

  • Corsages for mothers, stepmothers and grandmothers

  • Fresh flower arrangements for aisle or aisle chairs

  • Fresh flower arrangements for altar

  • Petals for the flower girl(s)  

 

 

Valet name.number ______________________  We suggest using a valet for events that have more than 50 guests.  

We prefer D&P Valet. Service:  reservations@dandpvalet.com or 412-287-9977.  There is ample street parking and we have permission to use the small lots parallel to Tarenbee owned by the Heritage Museum 

 

Will you have wedding programs? _________________

 

Do you want a unity candle? ___________ (you are only allowed to use a real beeswax candle provided by Tarenbee’s Chapel Valley Honey for the clean burn. This is the only candle allowed— all others must be battery-powered candles) 

 

Easel _______________________

Bridal Aisle runner __________________

Bible _________________

Unity candle ________________ (only Chapel Valley Honey’s pure beeswax candle allowed)

Table centerpieces  __________________

Glassware for dinner or toast? __________________ (option is to use caterers disposable dishware)

Tables for chapel? ($2 each) ____________________

Chair covers?  ($2 each)  ________________  (no charge for chairs without covers) 

Chair cover bows ($2 each) ___________________

Table cloths  ($2 each) __________________

Gift table ___________________ ($2) 

Guest book stand  __________________

Memory table to honor those who’ve passed ________________________ ($2)

Lighting levels chapel:  Bright, medium, dim _______________________________

Lighting levels gathering room:  Bright, medium, dim ___________________________

Makeup artist / hairdresser _______________________________________  (we prefer La Pomponnee 412-563-3990 https://www.lapomponnee.com which has a roving #BeautéMobile)

 

 

 

                           RECEPTION AT TARENBEE 

 

Cake table location? ________________________________________

First dance location ________________________  (first dance only is permitted in chapel all other dancing must be held in lower level to protect the 1889 original hemlock floor in the chapel) 

Dishware _______________________ 

Wedding favors _________________ (we have love-themed honey bottles) 

Chapel tables ($2 each) ____________________ (no charge for lower level tables) 

 

 

            

RULES

 

- No smoking

- No touching the antique pipe organ

- No candles (except for one beeswax wedding unity candle for ceremony only) 

- The person or persons using the facility are responsible for damages and stolen property and their guests and will be required to replace or bear any financial responsibility for the same. They are also responsible for the actions of their guests.

- No helium balloons- You will be charged $300 to cover the costs of retrieving the balloons.

- No confetti or glitter -You will be charged $300 to cover the costs of cleaning the confetti/glitter. 

- No dancing in chapel (to protect original hardwood floor)

- Renters may not install any decorations that require nails, hooks, tape, adhesive, or a ladder to put in place.

- Nothing may be suspended from light fixtures or ceiling

- No animals permitted

- The chapel and kitchen are to be left in the same condition as before use.

-  All major spills are to be cleaned up, including the ovens.

-  All minors are to be supervised by an adult at all times.

-  All rules are subject to adjustment, as needed. 

  

 

NOTICE

Video surveillance professionally monitored  and recorded 24/7.   Alarm security service

 

INTERNET (no cost) 

NAME: Tarenbee 

PASSWORD: 300Honeybee 

 

RENTAL FEES

- Chapel & Gathering room $100 an hour (including set up and clean up time)

  • Deposit of $100 (non-refundable) collected at the time of reservation to be deducted from total cost of event. 

  • Rental fee is $100 an hour including set up and clean up.

  • The standard rental fee (plus any additional fees) must be payable to Tarenbee 7 days in advance of your event.  No refunds will be issue 5 days prior to your event.  Cash, check, and credit cards are accepted.  If the event runs longer than booked Tarenbee has the right to charge additional for extra time. 

  • If food is served at the event the commercial kitchen equipment use is required for $50 an hour unless Renter uses Tarenbee’s preferred chef. 

  • Cooking class/cooking demo - with use of gathering room and kitchen $350 for half day rental 

- Photo shoot rental $75 one hour +$50 each additional half hour

 

EXTRAS: 

- Sound system/microphone is free with rental 

- Spotlights/ Photo light kit $20.00

- Televisions (28” / five available) $10 each 

- Chairs (included in rental fee) 

- Chair covers $2.00 each

- Chair tulle bows $2.00 each

- Tables $2.00 each round banquet tables, lecture tables. (no charge for tables in downstairs gathering room)  

- Tablecloths $2.00 each

- Antique pipe organ  - choice of approved organists only 

- Champagne glasses 1.00 each

- Wine glasses 1.00 each 

- Water glasses 1.00 each 

- Coffee cups 1.00 each 

- Plates 1.00 each 

- Soup bowls 1.00 each 

- Silverware .50 each 

- Heart bowls .50 each 

- Clam shell hors d’oeuvres bowl $1.00 each

SPACES

Capacity in chapel - 75-150 people (depending on set up)

  • Standing = 150 

  • Sitting in rows = 110  

  • Sitting at tables for eight= 75

Capacity in gathering room - 30 -75 (depending on set up)

Chapel  (48’ X 33’)

Gathering room (33’ X 30’) 

Commercial kitchen 

Two bathrooms in lower level (one handicapped accessible)

Dressing room in lower level 

LIQUOR LIABILITY INSURANCE -ALCOHOL: 

You may serve alcohol for your event, however, Tarenbee requires you to provide Host Liquor Liability Coverage Insurance and Liability.  Established Catering Services may use their current license and insurance to cover this. The insurance must, at Renter’s sole expense, provide and maintain public liability and personal property damage insurance insuring Tarenbee against all bodily injury, property damage, personal injury and other loss arising out of Renter’s use and occupancy of the premises, or any other occupant premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 Million, and general aggregate liability of not less than $2 Million. Tarenbee shall be named as an additional insured of said policy. This is the renter’s responsibility. 

 

KITCHEN FEATURES 

Easy loading and unloading into the back door

Baker’s oven, 3 convection burners, prep sink, three bowl sink, hand sink, slop sink, stainless steel tables, microwave oven

 

OTHER:

- On street parking is available.

- You may provide your own food or use any caterer.

- Anything you leave is considered abandoned and will be disposed of by Tarenbee

- If plates, utensils and/or glasses, etc. have been rented, it is the renter's/caterer's responsibility to rinse and return all items

- When calculating the hours needed to rent, you must account for all hours in the space from start of setup through end of cleanup.

 

Food Protection Certification & Permit to Operate a Food Enterprise 

These are requirements of the Allegheny County Health Department for any food business. To obtain this, you will need to complete a course, or show evidence that a course has been completed. Generally, only one person per business is required to complete this course. Current food safety regulations require that a Certified Food Protection Manager be on-site during ALL HOURS of operation in facilities where food preparation occurs.  For further details, please visit http://www.achd.net/food/food-cert-course-schedule.html.

 

 

TO RESERVE:  MICHELLEWRIGHT@OUTLOOK.COM OR 412-951-7547

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