TARENBEE RENTAL CONTRACT
Event Space Rental Agreement and Contract
Contact Phone Number: _________________________
Contact Email Address: __________________________________
Event Date: ___________________________
Type of Event: ___________________________
Number of Guests: ________________________
Set-Up Time: ______________________________
Event Start Time: ____________________________
Event End Time: _______________________________
Clean Up Time: _________________________________
Credit Card Name: __________________________________
Credit Card Number: ________________________________________
Credit Card Expiration Date __________________________________
CVD code ___________________________
Billing Address: ___________________________________
Billing Zip Code: ___________________________________
Primary Event Planner Contact Phone/Email: _________________________________
Tarenbee’s Rental Fee is $100 an hour.
When planning please allow enough time for set-up and clean-up. A non-refundable Date-Hold Deposit of $100 is required with our Event Space Rental Agreement and Contract to reserve your date and times. The deposit will be deducted from the final bill.
Policies and Regulations
Tarenbee is not responsible for lost, damaged, or stolen equipment or objects left on the premises. No animals are permitted on the property.
LIQUOR LIABILITY INSURANCE -ALCOHOL:
You may serve alcohol for your event, however, Tarenbee requires you to provide Host Liquor Liability Coverage Insurance and Liability which is easily available as a rider policy through the Renter’s current homeowner’s policy. The insurance required hereunder shall have a single limit liability of not less than $1 Million. Tarenbee shall be named as an additional insured of said policy for the length of the event. This is the renter’s responsibility and Renter shall provide Tarenbee with certificate of insurance naming Tarenbee as additional insured.
The Renter will be solely responsible for property damage to Tarenbee and personal injury to guests on Tarenbee’s property during event.
Nothing can be taped, tacked, nailed or glued to the walls, windows, rock, or wooden beams. No confetti, glitter, rice, birdseed, flower petals, sparklers, or smoke machines are allowed on the premises. No helium balloons are permitted. Candles are not allowed with the exception of a wedding unity candle from Chapel Valley Honey’s pure beeswax collection.
Renter acknowledges that the premises are located near residential units and therefore agrees to control the noise level at the event such that it does not disturb neighboring occupants. In the event that the event creates a disturbance due to high noise volume, Renter shall immediately reduce the volume. If repeated disturbances are created, at Tarenbee’s discretion, the Renter may be expelled from the premises or the offending noise will be ended. In the event of disturbances to the point of expulsion, no portion of the rental fee will be refunded.
Note: Music must end by 9pm Sunday through Thursday and by 10pm on Friday & Saturday.
Renter agrees to indemnify, defend, and hold Tarenbee, its building owners, officers, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by Renter, its employees, and agents of alcoholic beverages at Tarenbee. In the event Tarenbee, its building owners, officers, and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Tarenbee, its building owners, officers, and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Tarenbee, including all collection expenses and interest due.
Catering, Cleaning, Trash and Equipment Removal
Tarenbee will be in a clean condition prior to the event. Renter is required to remove all equipment and return the space to the same clean condition in which it was found. There is no open flame or frying allowed on site. All trash must be collected, properly bagged and removed or set inside the back door by the Renter and/or the Caterer. There is an additional charge of $50 an hour for serving food in Tarenbee which will require using Tarenbee’s commercial kitchen. The Renter will NOT be charged the kitchen use fee if the Renter uses Tarenbee’s preferred chef, Keith Janssen.
City, County, State, and Federal Laws
The Renter agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. The Renter shall not sell alcohol on the premises at any time. The Renter may not serve alcohol to minors on the premises at any time. The Renter agrees to ensure alcoholic beverages are consumed in a responsible manner. Tarenbee reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Tarenbee or the safety of its staff, guests, or building contents.
Entry and Exit
The Renter agrees that Tarenbee may enter and exit the premises during the course of the event.
Acknowledged, Agreed and Authorized by Primary Contact/Renter: _____________________________ Date: ____________________
Acknowledged, Agreed and Authorized by TARENBEE: _______________________________Date: ____________________
Event Insurance Company: __________________
Policy #: ____________________________
Date Hold Deposit (Non-Refundable): Amount $100. Date Due: _______________________
Standard Space Rental Fee: Amount: $100/hr Date Due: ______________________________
Additional Time: Amount: ____________________
WEDDING PLANNING AT TARENBEE
TARENBEE RESERVATION FEE $100__________ (to be deducted from final payment)
Credit card on hold _______________________
Payment by cash/check____________________
WEDDING DATE ________________________
CEREMONY TIME _______________________
ENTRY TIME (set up) ____________________
ENDING TIME __________________________
CLEAN UP TIME_________________________
NUMBER OF GUESTS ___________________
REHEARSAL DINNER AT TARENBEE________
<RENT TARENBEE ALL WEEKEND FOR FRIDAY REHEARSAL, REHEARSAL DINNER, SATURDAY MORNING SET-UP, SATURDAY CEREMONY, SUNDAY CLEAN UP FOR $2000>
Wedding coordinator name/number _______________________________
Opening and closing Tarenbee contact name/number __________________________
Do you want Tarenbee to assist during ceremony/reception? ($250) ______________________________________
Pastor/Officiant name/ number ____________________________ (will the person need a podium/microphone?)
Musicians name/number ______________________________
Vocalists name/number ____________________
How many musicians will perform____________________
Ceremony, reception, or both? ______________________
DJ name/ number ______________________
Bringing own system or using Tarenbee’s? __________
Pre-ceremony music __________________
Bridal entry music___________________
Recessional music ____________________
Reception music set list ____________________
Microphone for ceremony______________________
Photographer name and number __________________
<pay by hour? Want to group the “memory shots” at same time I.e. cake, bouquet throw, first dance to save money?>
Videographer name/number ______________________
Caterer name/number _________________________________
(if serving food there is a $50 an hour kitchen fee)
< no kitchen fee if you use Tarenbee’s chef, Keith Janssen 724-713-4993>
Will you serve alcohol_____________ (liability insurance needed)
Do you need a bartender__________
Would you like glasses provided for a toast?___________
Antique pipe organist (Tarenbee’s 1904 pipe oran provides a WOW factor) $300 __________________________________
Florist name/number __________________________________________________
<Tarenbee doesn’t need any extra decorations. I suggest in addition to bridal party bouquets and boutonnières to order one large arraignment for the alter cove with dimensions no larger than 15” deep x 22” wide X 3’ tall>
• Boutonnieres for fathers, stepfathers, grandfathers and groomsmen
Corsages for mothers, stepmothers and grandmothers
Fresh flower arrangements for aisle or aisle chairs
Fresh flower arrangements for altar
Petals for the flower girl(s)
Valet name.number ______________________ We suggest using a valet for events that have more than 50 guests.
We prefer D&P Valet. Service: firstname.lastname@example.org or 412-287-9977. There is ample street parking and we have permission to use the small lots parallel to Tarenbee owned by the Heritage Museum
Will you have wedding programs? _________________
Do you want a unity candle? ___________ (you are only allowed to use a real beeswax candle provided by Tarenbee’s Chapel Valley Honey for the clean burn. This is the only candle allowed— all others must be battery-powered candles)
Bridal Aisle runner __________________
Unity candle ________________ (only Chapel Valley Honey’s pure beeswax candle allowed)
Table centerpieces __________________
Glassware for dinner or toast? __________________ (option is to use caterers disposable dishware)
Tables for chapel? ($2 each) ____________________
Chair covers? ($2 each) ________________ (no charge for chairs without covers)
Chair cover bows ($2 each) ___________________
Table cloths ($2 each) __________________
Gift table ___________________ ($2)
Guest book stand __________________
Memory table to honor those who’ve passed ________________________ ($2)
Lighting levels chapel: Bright, medium, dim _______________________________
Lighting levels gathering room: Bright, medium, dim ___________________________
RECEPTION AT TARENBEE
Cake table location? ________________________________________
First dance location ________________________ (first dance only is permitted in chapel all other dancing must be held in lower level to protect the 1889 original hemlock floor in the chapel)
Wedding favors _________________ (we have love-themed honey bottles)
Chapel tables ($2 each) ____________________ (no charge for lower level tables)
- No smoking
- No touching the antique pipe organ
- No candles (except for one beeswax wedding unity candle for ceremony only)
- The person or persons using the facility are responsible for damages and stolen property and their guests and will be required to replace or bear any financial responsibility for the same. They are also responsible for the actions of their guests.
- No helium balloons- You will be charged $300 to cover the costs of retrieving the balloons.
- No confetti or glitter -You will be charged $300 to cover the costs of cleaning the confetti/glitter.
- No dancing in chapel (to protect original hardwood floor)
- Renters may not install any decorations that require nails, hooks, tape, adhesive, or a ladder to put in place.
- Nothing may be suspended from light fixtures or ceiling
- No animals permitted
- The chapel and kitchen are to be left in the same condition as before use.
- All major spills are to be cleaned up, including the ovens.
- All minors are to be supervised by an adult at all times.
- All rules are subject to adjustment, as needed.
Video surveillance professionally monitored and recorded 24/7. Alarm security service
INTERNET (no cost)
- Chapel & Gathering room $100 an hour (including set up and clean up time)
Deposit of $100 (non-refundable) collected at the time of reservation to be deducted from total cost of event.
Rental fee is $100 an hour including set up and clean up.
The standard rental fee (plus any additional fees) must be payable to Tarenbee 7 days in advance of your event. No refunds will be issue 5 days prior to your event. Cash, check, and credit cards are accepted. If the event runs longer than booked Tarenbee has the right to charge additional for extra time.
If food is served at the event the commercial kitchen equipment use is required for $50 unless Renter uses Tarenbee’s preferred chef.
- Sound system/microphone is free with rental
- Chairs (included in rental fee)
- Chair covers $2.00 each
- Chair tulle bows $2.00 each
- Tablecloths $2.00 each
- Antique pipe organ - choice of approved organists only
Capacity in chapel - 75-150 people (depending on set up)
Standing = 150
Sitting in rows = 110
Sitting at tables for eight= 75
Capacity in gathering room - 30 -75 (depending on set up)
Chapel (48’ X 33’)
Gathering room (33’ X 30’)
Two bathrooms in lower level (one handicapped accessible)
Dressing room in lower level
Easy loading and unloading into the back door
Baker’s oven, 3 convection burners, prep sink, three bowl sink, hand sink, slop sink, stainless steel tables, microwave oven
- On-street parking is available and the side lot owned by the Heritage Museum is available for our use.
- You may provide your own food or use any caterer.
- Anything you leave is considered abandoned and will be disposed of by Tarenbee
- If plates, utensils and/or glasses, etc. have been rented, it is the renter's/caterer's responsibility to rinse and return all items
- When calculating the hours needed to rent, you must account for all hours in the space from start of setup through end of cleanup.
TO RESERVE: MICHELLEWRIGHT@OUTLOOK.COM OR 412-951-7547